Working with Children – Keeping our Kids Safe

Our P&C Association cares passionately about keeping our kids safe. The JPPS P&C has adopted processes and procedures to ensure that the volunteers and employees within our community meet the requirements under the Child Protection (Working With Children) Regulations.

To volunteer, you will need a valid Working With Children Check Number from the Office of the Children’s Guardian. This is free for all volunteers, but has a small fee for employees.

Once you have this number, you will need to complete our declaration form.

Why is this needed?

As the P&C is a seperate legal organisation to John Purchase Public School, we are required to maintain our own records and verify our volunteers and employees meet the requirements to volunteer.

We must provide a declaration to JPPS for each volunteer who participates in our events or volunteers in our canteen or uniform shop indicating that we have done these checks and that our volunteers are suitable to work. Any employees must also complete the declaration. The school will then validate the details we have provided.

These checks help to ensure that there are no “prohibited persons” performing activities within the school, and helps ensure our children can remain in a safe and caring environment.

I’ve already provided these details to the school

As the P&C Association is a seperate legal entity, we are required to keep seperate records to the school. Even if you have provided these details to the school (or completed an Appendix 5), the school is not allowed to share your personal information with us.

We will require you to provide this information to us so that you can volunteer at our activites.

What do I need to do?

To assist with this, we require all of our volunteers and employees to provide us with a valid Working with Children Check and declare:

That you have no criminal convictions in the past ten years. I understand that “conviction” is defined in the Criminal Records Act 1991 and includes a conviction, whether summary or on indictment for an offence, and includes a finding or order that an offence has been proved, or that a person is guilty of an offence, without proceeding to conviction.

You are not subject to any pending court proceedings relating to a criminal matter in Australia or overseas.

Working With Children Check
Declaration for Contractors Hiring Sub- Contractors in Child-Related Roles (for Paid and Unpaid engagements)

You do this by providing your details to us. You can complete our form, send us an email, or write us a letter with the required details.

What is the process?

The process is simple:

  • You provide us with your WWCC details and that you can make the declaration above. If you do not have a WWCC you can get one for free if you are volunteering from the Office of the Childrens Guardian and clicking “Apply for your check”.
  • We verify your WWCC details that you provide us.
  • You show a valid Photo ID that matches your WWCC details at the School Office, to a member of the P&C Executive, or to our Child Protection Officer. We will not copy or retain any details from your ID.
  • We notify you and the school that you are approved to volunteer. As part of this process we will complete a form providing your full name and date of birth to the school.

You can do this in one of the following ways:

  • Completing our online form with your details
  • Providing an email to with
    • Your full name
    • The name you are commonly known by (if different from your full name)
    • Your Date of Birth
    • Your contact details
    • Your WWCC number
    • That you meet the declaration regarding criminal convictions as outlined above
  • By providing a written letter to the school office Attn P&C Association with the above details

What does the P&C do with my information?

The P&C will use the information you provide to verify your WWCC number with the Office of the Children’s Guardian. We will also provide your name, date of birth and Working With Children Check number to the School/Department of Education.

The P&C Association is also required to store the information you provide us in our Working With Children Check Register, which is stored securely by the association.

You will be sent a confirmation email containing your name and WWCC number.

Access to the register is restricted using an industry standard process within Microsoft 365. Only individuals who need to have access are granted permission to access it. All access is logged and audited. All user accounts are required to use two-factor authentication to access the data.

What if I have questions or concerns?

If you have any questions about the process, you can contact: